Three Steps to Reducing Human Error in Your System

Reducing Human Error in Your System

As believers in the process-based system approach to management systems, QMII encourages organizations during their root cause analysis to not ask “who” but “how” and “why” the system failed the individual. Human errors primarily occur because the system has failed. Sure, there is a human element to the process, but it is only when the system is assessed that the organisation will look beyond merely training the individual yet again or firing them. This has the added benefit of truly imbibing a no-blame culture because blaming an individual is not going to change the results.

The individual in question may be replaced but unless you assess the system for adequacy, which deemed the person competent, the change of personnel may not lead to improvements.
Where the potential for human error is identified as a risk, the organisation can also choose to put systems in place to mistake-proof in order to reduce the possibility of the individual making errors. In conclusion, when human error occurs, organisations should try to address both aspects of identifying the system failure and mistake-proofing the system.

QMII President & CEO – Dr. IJ Arora presented on the topic “Three Steps to Reducing Human Error in Your System”. The Free Webinar was positively received by participants from various industries.

Click here for the full presentation.

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Mapping the sequence and interaction of processes

ISO 9001 training is a great starting point for those that do not have a good understanding of the ISO 9001 standard and are looking to implement it within their organization. The standard provides the framework for implementing a quality management system and defines requirements around the plan-do-check-act framework. ISO 9001 is also the basis for many other ISO standards such as ISO 13485 and IATF 16949.

ISO 9001 places responsibility on the leadership to take accountability for the effectiveness of the system. In order to start the system implementation, the standard ask organizations to define the context of the organization. What is context? It is the business environment within which an organization operates and consists of various aspects that may impact the continuity of operations of an organization. ISO 9001 training will provide inputs into how a SWOT analysis or a PESTLE analysis may be use to define the context. The analysis account for the aspects of economic, technological, legal and others that may impact business if not accounted for and acted against. The context also accounts for internal aspects that may pose a risk such as the non-availability of competent personnel or loss of knowledge.

Once the context and needs of the stakeholders are defined the organization needs to clearly state the purpose of their business and how they achieve it. This includes documenting the sequence and interaction of their processes. This is a great exercise for an organization to bring leadership on board as also for leadership to gain clarity on how the business runs. At QMII, this is referred to as the core process. In order to capture this core process, the leadership and executive team must be present. The top management provides the objective of the process or their vision for the business. ISO 9001 training is a great method to introduce leadership to their role in the system and what is expected of them per the standard.

The remaining executive team helps the leadership map out the remaining processes of the system that enable the organization to meet the vision of the leadership. The team must clearly be able to see where interactions take place between the different departments for each key process to achieve its goal and be successful. Once all the key processes are identified they can be mapped in further detail with the help of the process owners. QMII’s ISO 9001 training includes a lecture on developing a process-based management system that covers how to map the core process of your organization.
Once the different departments can see how they contribute as a team to the goals and vision of the organization the quality management system will be better implemented as working in silos has not helped any organization.